Responsible Office: Physical Resources
Responsible Officer: Associate Vice-President (Physical Resources)
Effective Date: September 1, 2024
Previous Reviews: See Revision History
Approving Authority: Associate Vice-President (Physical Resources)
A26. Purpose
The purpose of this document is to set out the parking permit process relating to other types of University-related parking permit services available.
A27. Definitions
The defined terms inf the Highway Traffic Act (Ontario) and in Traffic & Parking Administrative System apply equally in this guideline.
A28. Other University-Related Permit Parking Services
University-related permit parking is available for use during posted hours of operations by University units typically for a monthly permit fee with in-and-out privileges in some instances.
The University unit permit-holder is responsible to the University for the University unit permit-holder’s conduct, acts and omissions and for the conduct, acts and omissions of the driver and passengers in the University unit permit-holder’s registered vehicle. The University shall not be responsible for any costs and/or damages in relation to other types of University-related parking permit services, and the University shall be indemnified from any such claims or actions.
A28.1. University Fleet Vehicle Parking Permit
University fleet vehicle parking permits enable University fleet vehicles to park in available red or yellow zone designated parking facilities or University fleet vehicle designated parking spaces. University fleet vehicles are required to register with both Campus Parking Services and Physical Resources’ Transportation Services to park on-campus. University fleet vehicles that are not intended to be used or operated continually, i.e. will not be used or operated for several consecutive days or months at a time, should be parked in yellow zone permit parking lot P30. The University unit leader appoints a University unit permit-holder to administer and assume overall responsibility for the University unit’s observance and compliance with this policy, the regulations included.
Availability of University fleet vehicle parking cannot be guaranteed and University units remain fully responsible for operating, storing and parking the University fleet vehicles of the University unit in compliance with this policy, the regulations included.
A28.2. Service Vehicle Parking Permit
Monthly Service vehicle parking permits may be purchased by permitted University service units from Campus Parking Services. University service unit employees are not permitted to use service vehicle permit parking to parking personal vehicles in service vehicle parking spaces near their primary assigned work location.
A28.3. HPC Parking Permit
As a University unit, the Health and Performance Centre clinic (HPC) purchases premium parking permits from Campus Parking Services for the specific purpose/ use of providing reserved parking spaces for HPC’s public clients while attending an HPC appointment.
A28.4. External Governor and Trustee Parking Permit
Permit parking is available for external members of the University’s Board of Governors and Board of Trustees. As a University unit, the University Secretariat purchases from Campus Parking Services annual permits for this specific purpose. External governors and trustees are required to register with Campus Parking Services (may be undertaken through the University Secretariat) to activate their permit parking privileges. When registered, external governors and trustees, while involved in a Board-related activity on University property, may park in available visitor parking or any red or yellow zone permit parking for no additional charge to the external governor or trustee.
A28.5. Prepaid Visitor Parking
Prepaid visitor parking is available for a single use without in-and-out privileges by the invited guests and visitors, including visiting groups and special events, of University units. University units may purchase prepaid visitor parking permits from Campus Parking Services.
A28.6. Special Event Parking
Special parking arrangements for large University-sponsored special events or visiting groups, such as convocation, may be requested normally with at least two weeks advance notice to Campus Parking Services. If such request can be accommodated at the University and is approved by Campus Parking Services, the University unit sponsoring the large group or special event may be charged the cost of the parking fees together with any additional costs incurred by Campus Parking Services for directional signage, traffic officers, etc.
Advance notice of parking lot closures/ repurposing will normally posted several days in advance on the University website and at affected parking lots.
Any vehicle remaining parked at the time access to the parking lot has been closed or otherwise restricted for a University special event is in violation of this policy, including these regulations, and subject to University sanction, including immediate towing at the sole risk and expense of the driver/ owner.
A29. Other Parking and Services
Various types of other parking and services, where and as provided on University property, are available for use only during posted hours of operations by community members, as may be restricted herein, typically on a first-come, first-served, fee-for-service basis with no in-and-out privileges. The University shall not be responsible for any costs and/or damages in relation to other parking and services, and the University shall be indemnified from any such claims or actions.
A29.1. Continuing Education Parking
Persons enrolled in a University continuing education course or program may park in visitor, yellow or red zone permit parking between the hours of 5:00 p.m. and 10:00 p.m. weekdays and 8:00 a.m. to 10:00 p.m. on weekends, unless otherwise restricted by official signs, for no additional charge to the person.
A29.2. Service Contractor Parking
Service vehicle parking spaces are restricted for use by certain University service units and registered service contractors while engaged and performing delivery or maintenance work or services on University property. Permitted service contractors purchase from Campus Parking Services annual permits for each service contractor vehicle registered.
Availability of service vehicle parking cannot be guaranteed and, should service vehicle parking become unavailable, service contractors may use any available visitor parking, excluding parking lots P31 and P44, and are required to pay the applicable parking fees without any compensation whatsoever from the University.
All other contractor vehicles, and employee personal vehicles, may park in visitor parking and will be required to pay the applicable parking fees without any compensation whatsoever from the University. In the unlikely event that there is no yellow zone parking available, yellow zone permit-holders will be required to use and pay for any available visitor parking.
A29.3. Construction Parking
Construction parking facilities may be established by Physical Resources from time to time for use by construction contractor and subcontractor employees while engaged and performing construction on University property and be registered with the University at Campus Parking Services. Construction materials are only allowed in construction zones/hoarding.
Off-loading and loading of construction products, materials, debris, etc. from construction vehicles may only be performed coordinated through Physical Resources and a contractor service vehicle permit is issued by the Campus Parking Services. Availability of construction vehicle parking cannot be guaranteed. Should construction parking spaces become full, construction vehicles may park in yellow zone parking with a yellow zone permit issued by Campus Parking Services. When yellow zones become full, they may park in visitor parking and will be required to pay the applicable parking fees without any compensation whatsoever from the University. Construction contractors and subcontractors are not permitted to use University of Guelph service vehicle parking at any time.
A29.4. Special Exemption Parking
From time to time, special circumstances may arise where a vehicle may be required to park, stop, stand or otherwise be driven or operated in an otherwise restricted location and is only permitted to do so with a special exemption parking permit authorized in advance by the Campus Parking Services for a specific purpose, in a specific location(s) and for a specific time period(s).